Industrial Solutions

Business Documents

If you handle multiple projects and a significant amount of paperwork every day, DigiDocConvergence is your source for document scanning and business document management services.

The ability to create searchable .PDF documents for contracts, loan papers, manufacturing processes, vendor agreements, or any other documents related to construction, manufacturing, and real estate.

Document scanning and cloud storage are some of the best options for any company that has a significant amount of paper files that are shared or accessed on a regular basis.

Although DigiDocConvergence can service any industry, we offer secure document scanning and business document management for these paper-intensive companies.

Constructions

Digital documents allow businesses to optimize workflow and give them the ability to share, reprint and transport drawings, blueprints, project files, and other large-format plans quickly and easily.

Can Document Scanning Help My Construction Business?

if you have multiple revisions of a single project, a document scanning service can eliminate the need to re-print entire sets of plans.

The courier charges for overnight delivery can add up quickly. Any changes can be easily added and shared to any mobile device or computer anywhere in the country.

DigiDocConvergence offers hassle-free document scanning services provided by local scanning professionals in your backyard- from large-format scanning to implementing a document management system, we have the experts that will send you a customized quote for your project.

Our goal is to take the difficulty out of finding and managing construction documents (or any file related to your business) by converting them to digital format.

Cloud storage Solution eliminates the need to store hard-copy files at the job site or even in your home office.

The scanning professionals can help convert any size document.

Let us help you create a digital version that is secure and easy to share- regardless of the format. We can handle any type of file you need, including, but not limited to:

DigiDocConvergence can convert any business documents that you use regularly to a searchable document management system. We handle all documents generated by your business, including.

Manufacturing

In manufacturing, it’s critical to have an understanding how effective and efficient your processes are, You should have the ability to track, distribute, and archive thousands of documents every month- which is where DigiDocConvergence document scanning services can help.

DigiDocConvergence provides document scanning and cloud storage and distribution systems to help manufacturers maximize their processing, payment, inventory, and compliance process across all business functions.

Eliminate the costly distribution of paper documents in your organization- implement a digital filing system and maximize your document management today

To optimize and manage your stack of paperwork better, DigiDocConvergence offers a long-term solution that eliminates filing cabinets, paper copies, and the time it takes to type (and re-type) records and important business documents.

Digital document conversion and document scanning helps streamline your processes.

Not only can integrate your document management system directly into HRIS, SCM, and ECM systems, you can also create searchable .PDF documents that can be locked and shared instantly after conversion.

You can also all but eliminate offsite document storage of documents that need to be held on to for business purposes.

Convert Your Manufacturing Documents to Digital Format

Our experts will provide you quotes to help you digitize any documents, files for your company- here’s a list of just a few of the items we have converted for our customers:

Digital document conversion and document scanning helps streamline your processes.

Digital documents can provide a tremendous advantage to any manufacturing company, from compliance to day-to-day document management.

A digital filing system will keep your files organized, improve customer service, help streamline your vendor relationships, and increase efficiency while eliminating costly on-site storage.

Here are just a few of the benefits you’ll receive by utilizing

Quality and document control.

From training documents to reporting, a digital document management system will provide you with an easy way to manage version control. This allows you to track document revisions, electronic approvals and authorizations, and notifications with a click of the mouse.

You can also utilize automated workflows to help you build reliability into manufacturing processes while eliminating errors, delays, and duplicates caused by manual processes.

Streamline Manufacturing Vendor Management

How would you like a way to capture all records, communications, and documents you’re your vendors systematically? Digital documents allow you to seamlessly store and access all vendor agreements with ease.

Auditing/Records Management

To maintain ISO certification and conform to regulatory and compliance requirements for manufacturing procedures, it’s critical to capture and audit trail.

A document management system creates an electronic log of all activities and easily searchable, which increases the efficiency of the auditing process.

Eliminate the need to scramble if your company is audited- all your documentation is accessible whenever you need it.

Save Money and Increase efficiency by optimizing document storage and retrieval

Digital document management is a huge time saver for any manufacturing business- by eliminating the time it takes to locate, copy, file, and re-file documents over the course of a month, you can save hundreds of money in labour and storage space alone.

Human Resource

Virtually every HR department is looking to streamline their document management to eliminate the costs of time and resources involved with shuffling papers throughout the office.

How many pieces of paper does your human resources department have to have on hand for every employee in your company?

From mandatory paperwork required by state or federal regulations to performance reviews and medical information, your personnel files can take up space in your filing cabinets quickly- and that doesn’t even include documents that you use for every day administration.

Cloud Storage Document Solution Streamlines HR Processes

The document management processes for human resource departments is massive- it’s a time consuming process that demands attention to prevent issues from mismanaged or lost files and to keep your office in order. Most states require keeping employee records after an employee leaves, creating seas of filing cabinets that are virtually impossible to manage efficiently.

Eliminate time spent on gathering, processing, tracking, and handling your HR files. DigiDocConvergence connects you to secure document conversion and electronic document management companies that can handle any size HR Department.

All your personnel, hiring, and performance-related files are stored in a centralized, easy-to-use repository that anyone in the department can access quickly and easily. Document scanning and DMS systems offer a seamless integration that allows HR personnel and employees to scan, file, and store documents digitally.

Types of documents can get convert digital

Indexing and organizing records eliminates hassle and stress, streamlines your file management, and allows you to manage your people- not your paperwork.

Finance

We offer financial document management to any industry, but specialize in:

Document systems provide immediate access to financial documents and for client files. Your imaged documents are immediately available, allowing you to view, modify and search for them instantly. Here are just a few of the documents our experts recommend digitizing for your company:

Education

Public and private schools, universities, and all aspects of the education system have an ever-growing need for efficient ways to manage the paperwork and files of millions of students and faculty in the education sector across locations. Companies in the educational sector are looking for more ways to streamline and improve efficiency for and access to admissions, student records, and financial aid processes. Document scanning and digital document management are the best ways to improve processes that have a lot of paperwork to deal with on a regular basis.

How Educational Systems Can Use Document Scanning

Digital documents save time, space, and improve processes, which is something that can help any educational institution. They provide an easy-to-use system that can be shared with students, professors, teachers, and other institutions quickly and easily. Investing in a document conversion plan today will save you a significant amount of money in the long-run.

Convert Transcripts, Student and Faculty Files, and Financial Aid Files to Digital Format Today

We provide document scanning, OCR conversion, and online file storage for all types of educational files, including:

Benefits of Digital Documents for Educational Institutions

The ease and accessibility of digital documents make converting to a paperless document management system well worth the price of admission.

A paperless system eliminates the need to have a functional in-house paper management system on top of giving you the ability to optimize your document flow for everything from admissions to archives.

Here are just a few of the benefits that document scanning and document management systems have brought to the education system:

Better Compliance

Digital documents can be encrypted, password-protected, and easily identified to eliminate the risk of a violation. Sending electronic documents by e-mail rather than fax ensures confidential, password-protected delivery to a private inbox rather than a public fax machine.

You can also redact any necessary information for scanned documents prior to scanning, storing, or sending.

Streamlined Processes and Increased Productivity

Maintaining and regularly accessing hard-copy files for any department can be taxing on resources and office space.

Digital documents eliminate dozens of file cabinets instantly, and you can find the information that used to be stored in filing cabinets in seconds with a quick keyword search.

Electronic documents also eliminate the accidental misplaced or duplicate file which can become a critical mistake when it comes to financial aid and admissions. You can fit a whole room of filing cabinets on a cloud storage system

Disaster Recovery and Security

Having a backup plan for any document management system is essential to ensure that you don’t lose critical information. Use DigiDocConvergence to find a system that integrates with your existing management systems and computers.

Critical documents, records, and other proprietary information are instantly saved and stored offsite on a secure server, allowing you to access it immediately if necessary. Educational firms can increase the security of documents with encryption authentication, redaction, and the ability to track, access and changes to documents.

Increased Visibility and Shareability

Digital documents provide an affordable, easy way to share and access documents remotely. Electronic documents are easy to share with parents, administrators, and students, and If you get requests for paper documents, they can easily be converted to PDF format or an editable text document.

Real Estate & Mortgage

Mortgage, title, and real estate agencies need to manage a lot of paperwork – each loan, closing, and mortgage agreement can have hundreds of papers that need to be filed and retained. Document scanning is a great way to manage paperwork more easily. As well as increase retrieval time in and out of the office.

Document management costs are one of the biggest expenses in the administrative aspects of any real estate office.

In addition to the overall inefficient nature of paper document management, there’s also a concern about security and regulatory compliance.

If you have a busy office, shuffling through mountains of paperwork every day can be time consuming, and finding just one folder that’s been misfiled can cost hours of time duplicating the items that were lost.

The good news is you don’t have to deal with all these issues or converting to a paperless office on your own- a scanning professional from DigiDocConvergence

Document Scanning Services for the Real Estate Industry

Digital documents are easier to secure, can be accessed from anywhere, and eliminate thousands of sheets of paper that float around your office.

Every sheet of every file can be indexed and created to be searchable, and you can add the ability to digitally review and sign documents remotely, which allows you to schedule meetings with your clients at a time and place that’s convenient for them.

Converting to a paperless office can be one of the easiest ways to store and access any real estate and mortgage documents.

Document Management Systems integrate seamlessly with your existing systems (like your ERP and line of business applications), and can be configured to deliver your documents in industry-standard formats.

Document conversion is one of the best ways to provide secure storage and streamline your in-house document management

Digital Documents Make Your Real Estate Office More Efficient

DigiDocConvergence document conversion experts that allow us to provide mortgage, title, and real estate agencies with free, no obligation quotes.

We’ll allow you to digitize any documents, files, or drawings for every project quickly and easily- here’s a list of just a few of the items we have helped Real Estate and Mortgage professionals with over the years:

Hospitals, Medical Healthcare Network, Insurance Agencies

Patient medical records, billing information, and any personal information that’s connected to an individual is not only highly sensitive information- it’s one of the most sought-after types of information for identity thieves. Medical document management is critically in maintaining compliance and organizing techniques.

Paper medical records are easy to duplicate, and run the risk of being misplaced or destroyed in a fire, flood, or natural disaster. DigiDocConvergence is your source for HIPAA and PCI- compliant document scanning services.

We will connect you with the right local contractor to help you convert paper documents to digital to allow you to easily add them to an EMR system, and help you develop a more efficient document workflow regardless of the size of the project or types of files you want to convert.

From x-ray scanning to patient files, our experts take the time to ensure your files are secured and 100% HIPAA compliant. The can also offer Optical Character Recognition (OCR) and data extraction services for a medical billing and claims processing.

Medical record scanning and cloud storage are some of the best options for any company that has a significant amount of paper files that are shared or accessed on a regular basis.

Clinics & Private Practices

Let DigiDocConvergence document scanning provider that specializes in converting paper medical records for smaller practices and individuals to be inserted into an EMR that can be used to share patient files, medical records, and prescriptions.

Since a clinic doesn’t have long-term patients or a need to get instant results like a hospital, the needs and capacity of their EMR system might vary greatly from the needs of a hospital.

Insurance Agencies

Claims processes for medical issues are a very paper-intensive process that could lead to errors that could cost your agency thousands. Let us help your agency eliminate the need to rely on paper files and maximize the efficiency of the processes you manage for new accounts and claims. If you have an Insurance Agency and need document conversion, we can help!

Our Local Partners offer any kind of document conversion for the Healthcare industry, including:

Legal, Law & Corporate Firms

Law offices and Attorneys nationwide have roomfuls of documents that they use for their practice. The sheer volume of paperwork involved in just one major case can be in the thousands of pages.

No matter what type of law you practice, it’s critical that your firm has proper document management- and the labour and time it takes to manage a roomful of files can create unnecessary costs.

Documents for litigation can be managed much more efficiently through digital document management.

Not only do you have instant access to searchable pdf files, you can easily code, distribute and secure every piece of evidence, courtroom transcript, and every document in the discovery process quickly and easily.

Secure Litigation Document Management

Our Cloud Storage Solution will help you significantly reduce the time it takes to locate, copy, and re-file relevant documents in your legal libraries.

We can even help you with recognition, classification, and automated loading of documents for each case, which helps to improve client service and import your files directly into your in-house document management system.

Legal Document Conversion, Scanning, Indexing and More

Let DigiDocConvergence help you to scan, label, index, store, and retrieve files more efficiently.

Here are just a few of the comprehensive services we provide for law firms and practices throughout the country:

Comprehensive Legal Cloud Storage Document Management Services

DigiDocConvergence understands that your team might have a variety of different documents that need to be labelled, itemized, editable, and accessible.

For Corporate Law, these types of documents:

Everyday paperwork and personnel files that need to be secured and easily accessible, including:

Co-Operative Housing Societies

Technical Manual Scanning

DigiDocConvergence can digitize all of your technical documents & manuals. We are experts at making physical technical manuals, documents, binders and folders accessible in electronic format.

We use a variety of high end professional scanning equipment to ensure our clients’ technical manuals are converted to the highest quality, crystal clear scanned images. Our technicians carefully inspect and prepare each binder or book to make sure all contained media is scanned properly – including letter or legal sized documents, photographs, drawings and pullouts.

Transform Technical Documents into Searchable PDFs

Once scanned, we perform 100% QC on all images and then index the metadata according to the project specifications. Electronic files and data are typically delivered as e-books in PDF format.

The PDF files are named appropriately, fully searchable through use of OCR technology (optical character recognition), and can also be bookmarked by section or chapter. The end result is a digital archive of e-books are easy to use and allows for instant access to the information you need.